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Do you want to volunteer and don't know where to start?

Thank you for your interest in being part of this event.
Here you will find the different volunteer roles required and their responsibilities, so it’s easier for you to see where you might fit. Once you have read everything, click the button below to send us your application.

Availability: Each volunteer must commit to the amount of time they have agreed to contribute and notify in advance if they are unable to attend.

Respect and Collaboration: Volunteers must maintain a positive and respectful attitude toward the organizing team, other volunteers, and event attendees.

Flexibility: It may be necessary to take on different roles depending on the needs of the event.

Communication: Any issues or questions should be communicated promptly to the organizing team.

Punctuality: Volunteers should arrive on time for meetings or notify the team if they cannot attend, and comply with the assigned schedules.

Responsibility: Each volunteer must carry out the tasks assigned diligently and effectively.

Types of Volunteers

Local Coordination Volunteer
Responsibilities:

  • Coordinate physical on-site spaces

  • Mobilize participants

  • Communicate local needs to the central team

  • Ensure presentations run smoothly

Project Coordination Volunteer
Responsibilities:

  • Ensure activities, workshops, and sessions are carried out according to the schedule and program objectives

  • Follow up on deliverables, responsibilities, and key deadlines

  • Ensure all tasks are aligned with the event’s vision

  • Support in documenting progress and lessons learned

  • Coordinate planning, execution, and follow-up of internal projects

Sponsor Coordination Volunteer
Responsibilities:

  • Maintain follow-up and communication with sponsors

  • Obtain and manage sponsor contacts

  • Assist with relevant sponsor-related tasks

  • Track proposals and ensure timely responses

  • Maintain clear and professional communication with each partner

  • Coordinate brand visibility during the event

  • Contact potential sponsors and follow up on proposals

  • Ensure agreed benefits are delivered (logos, spaces, mentions, etc.)

Hospitality Coordination Volunteer
Responsibilities:

Before the event

  • Coordinate communications

  • Manage registrations

  • Handle breaks, schedules, and personal logistics (meals, transport, rooms, etc.)

During the event

  • Welcome and accompany speakers during their participation

  • Ensure everyone feels comfortable, informed, and supported

Logistics & Production Volunteer
Responsibilities:

  • Coordinate audiovisual needs

  • Assist in preparing kits (gifts for participants, etc.)

  • Organize and manage the event space (tables, seating, etc.)

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